Put AI to work on the admin that eats your week.
Toffee AI sets up practical AI workflows inside the tools your business already uses. Your data stays in your own accounts, and you approve what the AI does.
For owner-managed UK businesses. Set up remotely, or in person around Bishop's Stortford, Harlow and north London.
| Supplier | Net | VAT | Status |
|---|---|---|---|
| Web hostingInvoice PDF, 7 Sep | £5.00 | £1.00 | Filed |
| Video callsEmailed receipt, 5 Sep | £13.99 | £2.80 | Filed |
| Accounting softwareSupplier portal, 14 Sep | £16.50 | £3.30 | Filed |
| Train fareE-ticket, 18 Sep, zero-rated | £24.40 | £0.00 | Filed |
| Domain renewalInvoice PDF, 28 Sep | £7.99 | £1.60 | Filed |
| Input VAT for Box 4 | £67.88 | £8.70 |
Where AI saves time today
Most small businesses lose hours each month to work that follows the same pattern every time. That pattern is what AI handles well.
Finance admin
Gathering invoices and receipts from email and supplier portals, organising VAT evidence, and preparing payroll paperwork so your accountant gets clean records on time.
Everyday operations
Drafting routine replies, summarising long documents, keeping trackers and reports up to date, and turning meeting notes into actions.
Clubs and member organisations
Rotas, records and member communications for volunteer-run organisations, where the admin lands on a few people's evenings.
Adopting AI safely
Choosing tools, writing a sensible AI use policy, and checking data protection, for businesses that need to show their customers or regulator that AI is under control.
How it works
Free AI admin check
A 30-minute call to find where your time goes and whether AI can help.
Review and plan
A short written plan: what to automate first, what it costs, and the risks to manage.
Build and hand over
We set up and test the workflows in your own accounts, then show you how to run them.
Keep it working
An optional care plan keeps things running as the AI tools change.
Set up by someone who has run risk and data protection for a living
Toffee AI is run by Nigel Knight. He has been the Data Protection Officer of a UK plc and works as an operational resilience consultant to FCA-regulated firms. He has helped businesses through the move to the web and to the cloud. AI is the next of those changes, and it rewards the same care.
Safe by design
- Workflows run in your own accounts, on your own subscriptions.
- You approve what the AI does. Nothing is sent or paid without you.
- We never ask for or store your passwords.
- Data protection is built in from the start, with a data processing agreement as standard.
- We use the best AI for the job and document each workflow, so you are never locked in to one vendor.
We work alongside your accountant
We don't do your bookkeeping, file your returns or give tax advice. We set up the tools that gather and organise the paperwork, so your accountant receives tidy, complete records and spends less time chasing you.
Accountants and bookkeepers
If your clients' paperwork arrives late and incomplete, we can help them fix that at source. Talk to us about working together.
Find out where AI could save you time
A free 30-minute call, no obligation. You'll come away with at least one thing you can automate.
Book a free AI admin check